Automate Daily Airtable Email Sends and List Cleanup

Introduction

Keep your mailing lists clean and your outreach consistent by auto-sending emails from Airtable and clearing processed rows—without manual work. ✅

Trigger Event

Daily schedule at 1:00 PM.

Actions

• The flow checks the calendar day: if it’s an even day, it works on List A; if it’s odd, it works on List B. This lets you alternate between two Airtable tables effortlessly.
• It pulls all records from the chosen Airtable table.
• It extracts email addresses from the records.
• It sends those emails to your email/API flow in small, rate-limited batches to avoid throttling.
• After processing, it deletes the handled records from Airtable in safe chunks (e.g., 10 at a time) so tomorrow’s run starts fresh.

Benefits

• ✔️ Fully scheduled: hands-free daily sending
• ✔️ Clean lists: processed rows are cleared automatically
• ✔️ Fewer errors: consistent batching and rate limits
• ✔️ Faster execution: no manual exports or copy-paste
• ✔️ Flexible: alternate-day processing across two lists for balanced outreach