📥 Automate New Employee Onboarding to Keka HR

Easily sync and add new employees into your Keka HR system. This automation extracts and formats details like first name, last name, gender, date of birth, and joining date—ensuring each new record is clean, complete, and correctly added to your HR platform.

🛎️ Workflow Steps

1. Trigger: New Employee Data Received

Whenever new employee information is submitted (for example, from a form or HR tool), this workflow automatically starts.

2. Extract Names

• First Name: The system splits the full name to get the first name.
• Last Name: Similarly, it pulls out the last name from the full name.

3. Format Dates

• Date of Birth: The workflow checks and converts the date of birth into the standard 'YYYY/MM/DD' format.
• Joining Date: The joining date is also validated and formatted for consistency.

4. Convert Gender

The gender value is standardized (male/female/other) into a format compatible with Keka HR.

5. Fetch Latest Employee Number

• The system fetches the most recent employee in Keka to ensure the new entry uses the next available number.

6. Generate New Employee Number

• Only the last four digits are extracted from the latest number and incremented by one to assign to the new hire.

7. Add Employee to Keka HR

• All extracted and formatted details are now entered into Keka:
  • Employee Number, Display Name, First Name, Last Name
  • Email, Mobile, Gender (as a number)
  • DOB, Date Joined, Department, Job Title, Location

8. 🎉 Finish

Your new employee is perfectly synced and ready in your Keka HR records—no manual entry, no formatting errors!

Keywords: add employee to Keka automatically, sync new hire data Keka HR, HR onboarding automation, format employee data for Keka, employee record sync

Ready to simplify your HR onboarding in Keka? Get started now!