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Automate Trello Card Alerts via Gmail

Send Gmail notifications instantly for important Trello cards, filtered by high priority and due dates, and get automatic reminders for upcoming deadlines.

Created by

Yamini Chandel at 04 Sept 2025

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Instructions

1) Trigger — Trello: New Card

Connect Trello and pick the Board (and optionally a List) to watch.

When any new card is created, the trigger passes data like Name, Description, Labels, Due Date, URL, Members to the next step.

2) Filter — High Priority OR Due

Goal: only continue for important cards.

Create a filter with OR logic:

Labels (name) contains High Priority

OR Due Date is present / not empty

If neither condition is true, stop the run (no email sent).

(No-code version: “Labels Name → contains → High Priority” OR “Due Date → exists”.)

3) Conditional Logic — Card Due Mail

Split the flow into two branches:

Branch A: Has Due Date

Prepare a reminder-style message (include due date and maybe a “due in X days” line).

Branch B: No Due Date

Prepare a basic creation message (card details without due info).

(Optional polish: format the due date to a readable format, e.g., DD/MM/YYYY.)

4) Action — Gmail: Send Email

Set up one Gmail step per branch (or one step with dynamic fields).

Common fields

App Used

Trello

Gmail

Automate Trello Card Alerts via Gmail

Stay on top of your Trello tasks without missing a beat! This template sends you Gmail notifications whenever a Trello card is marked high priority or has a due date, and keeps you updated with timely reminders for deadline-based tasks.

Trigger Event

Trello Activity

Whenever an action occurs on your Trello board—like creating or updating a card—the workflow checks if the card qualifies for a notification. This keeps your email alerts relevant and focused on what matters most.

Actions

1. Filter for High Priority or Due Date

The workflow first looks at the card's details to see if it has the "High Priority" label or a set due date. This way, you only get notified about the most urgent or time-sensitive tasks.

2. Send Customized Gmail Reminder

If the card meets the criteria, the workflow automatically creates a personalized email that includes the card's title, due date (if present), and key information. You'll receive this alert right in your inbox, so you never lose track of important tasks.