Automate Invoice Intake from Dropbox to Email (Compressed PDF)

Introduction

Speed up accounts payable by auto-sharing, compressing, and emailing new invoice PDFs the moment they land in your Dropbox 📩

Trigger Event

A new PDF invoice is added to a designated Dropbox folder.

Actions

• Instantly create a shared link for the new file so it’s accessible to the team.
• Convert that link into a direct download link to ensure smooth processing.
• Compress the PDF to reduce size without losing readability—ideal for quick emailing and storage.
• Send an email to the accounting team with the compressed invoice attached and a clear subject so they can review and process payment.

Benefits

• ✔️ Zero manual downloading and re-uploading
• ✔️ Smaller file size for faster emailing and easier storage
• ✔️ Immediate notification to accounting for quicker approvals
• ✔️ Fewer errors and consistent process for every new vendor invoice