Automate When I Work: schedules, time tracking, and payroll
Connect When I Work to payroll, HR, messaging and calendar apps to export pay‑ready timesheets, auto‑fill open shifts, and resolve no‑shows — all without code.
Connect When I Work with 2200+ apps
Ready to use When I Work automations
Triggers and Actions in When I Work Automations
viaSocket makes it simple to connect When I Work and automate repetitive tasks.
When this happensTrigger
No trigger available
Do thisActions
Action is the task that follows automatically within your When I Work integrations.
Create an User
Creates an employee, manager, or supervisor.
Real-world use cases of When I Work integrations
See how When I Work integrates with popular apps to automate tasks and streamline your workflow.
Send published shift schedules from When I Work to Slack for manager review.
Create open shifts in Asana when coverage gaps appear in When I Work.
Log approved time clock entries from When I Work into Google Sheets for payroll reporting.
Move approved timesheets from When I Work to QuickBooks for payroll processing.
Notify your chat tool when a shift is swapped in When I Work.
Update your spreadsheet when an employee misses a shift in When I Work.
How to get started with When I Work automations
Automate when something happens in When I Work
Login -> Create new flow -> Select trigger -> Search When I Work -> Choose the trigger from the list
Take action in When I Work when something happens in an app or you want to add step in flow
Login -> Create new flow -> Select action -> Search When I Work -> Choose the action from the list
Trigger
Action
Start with a template
Launch your automation in minutes using professionally built workflow templates. Customize them anytime to fit your needs.
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Frequently Asked Questions
Connect When I Work to payroll, HR, messaging, calendars and spreadsheets to automate timesheet exports, open‑shift workflows, no‑show handling, overtime alerts, and daily attendance reports — all without code.
Yes. viaSocket can add AI steps (for example, classify reasons for late punches, prioritize staff for open shifts, or summarize daily exceptions) so routine decisions are automated while managers keep final control.
Most common automations (payroll export, open‑shift notifications, daily reports) can be set up in under an hour using prebuilt connectors and templates. More complex workflows may take longer but don’t require coding.
viaSocket connects to When I Work using their API and standard encryption. You control permissions and can limit what data is shared. Consult our docs for full security and compliance details.
About When I Work
When I Work is an employee scheduling and time tracking software designed to streamline workforce management and enhance communication among teams. It provides tools for scheduling, attendance tracking, and time clock functionalities, catering to businesses seeking efficient shift planning and workforce management solutions.
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About viaSocket
viaSocket is an AI-powered, workflow automation platform that helps people and businesses connect apps and automate repetitive tasks. With thousands of integrations, anyone can build workflows to move data, cut manual work, and save time. Whether for simple tasks or large-scale processes, viaSocket makes automation easy and helps teams focus on what matters most.
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